Users & Permissions
EC3 is designed as an enterprise tool and Organization Admins have significant control over users within their organization. All employees who wish to use EC3 must register their email address to create an account. Any employee with an “@mycompany.com” extension is automatically assigned as a read-only user to that particular organization.
There are three different levels of access and editing privileges within EC3, including user account type, user permissions, and organization type.
User Account Types
EC3 supports four different user account types: Private, Professional, Pilot, and Curator. User account rights and prerequisites are as follows:
User Permissions
Each organization administrator may grant permissions to any user/employee within their organization. Permission types are as follows:
Read: Users can see data specific to this organization.
Write: Users can edit data specific to this organization.
Manage: Users can change user permissions for this organization.
Users outside of an organization may be set up as users/employees within the organization if (1) they associate their email address with the organization during registration and (2) an organization administrator grants them permission.
Organization Admins
Every organization has an Admin who has enterprise administrative rights within EC3.
● Org Admins can Impersonate users under their organization to understand what users can access within the tool, or to take company-authorized actions when the user is not available.
● Only one organization administrator may exist, but they may assign Manage rights to other organization users, which include all Admin permissions EXCEPT changing the org Admin
● When users leave an organization, administrators may set their permission level to “None”, which will remove the user from the organization.
User Groups
User groups make it easier to manage access to a large group of data entries. They are especially useful for cross-functional teams at multiple companies using EC3 on a shared project.
A user group is a list of users or groups, each with assigned permission levels. An example may include a Program Operator creating a user group for a draft EPD that includes the Program Operator project manager, manufacturer, and external verifier. Another example may include a group including an Architect, Developer, and Contractor working on a building project together - while projects can be shared with each user individually, they can also be shared with a group of users from multiple companies.
A user can get permissions to a data entry via a user group. The user can only get the permission level the user has with the User Group, or which the User Group has with the document, whichever is lower.
A User Group can be given any permissions that a Person can be given. User groups can be members of other user groups.
If a user has permission to a data entry in more than one way, then the highest permission applies.
Every Organization automatically has an Employees group (all persons with Read access to the Organization page) and an Editors group (all persons with Write access set on the Organization page).
Building Transparency is currently exploring use cases around different user types.
User Profile & Settings
The User profile and settings may be accessed by clicking the User Name, Measurement Units, or opening the Settings pane and clicking Settings (see General Navigation).
In the user profile, users can complete business contact information, tool preferences such as measurement units (SI or USA), default life cycle impact assessment (LCIA) method (e.g. TRACI 2.1), preferred language, baselines, default EPD types, and subscriptions to EC3 and CLF communications.
Users may also change privacy settings by selecting the “Enforce Privacy” button. If selected, the following will go into effect:
● Your name/organization will not appear in searches for people to share with you.
● Users will no longer be able to share Building Projects with you
● You will be unable to share or publish Buildings. All Shared and Public buildings you have created will be unshared and become Private.
● You will be unable to use Pilot or Curator features.
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